How to maintain vendors in Peachtree

How to maintain vendors in Peachtree

 Start from the maintain menu select the Vendor as shown in figure below: 

By clicking on vendors the following window will appear

Now enter a vendor ID and Name

The next step is provide the General information in the in General tab here you will provide the basic information about the vendor like

·       Contact information.

·       Mailing Address

·       Phone numbers

·       Fax numbers.

·       Beginning balances.

After providing this information about your vendor, click on the next tab that is of Purchase Defaults, and following screen will appear:

Purchase Defaults

In purchase default you need to provide these followings

·       Purchase Rep

·       Purchase Acct

·       Tax ID #

·       Ship Via

·       Purchase Rep: Here you can select an employee to act as a purchase rep. for this vendor.

·       Purchase Acct:
Here you will enter a General ledger account for this vendor.

·       Tax ID #: 
Here you will mention the vendor's tax ID numbers

·       Ship Via: 
Select the shipping carrier which this vendor uses for deliveries

After providing this information the next tab is Customs fields

Now the next tab is of Customs fields as shown in figure below:

Custom field is to enter the other information about your vendor in your records. Some of them as mentioned in the figure also, such as Office Manager, Account Rep, Special Note. Etc.

The next tab in Vendors is History, which is shown below:

Here you can save the history of your vendors such as:
 

·       Last invoice date

·       Last invoice amount

·       Last payment date

·       Last payment amount.


“Default Information of Vendors”

We will click on the maintain menu and select the Default information and then another tab open we select vendors from their as shown in following figure:




  After clicking on the vendors the following window will appear

The first tab is Payment terms

Now in “payment terms”, there you will view the following terms written

·       C.O.D (Cash on delivery). If you receive the amount of cash exact on delivery time then go with this option.

·       Next terms is of “prepaid”, if you collect the payment in advance then choose this option.

·       The Next term is “due in number of days” when you go with this option, the following terms will appear on your screen.
1. Net due in.
2. Discount in.
3. Discount percentage.
4. Credit limit.

Now the next tab is Account aging, which is shown in figure below:

In account aging there are two types of invoices which are shown in above figure with the radio button:

·       Invoice date.

·       Due date.

Next tab is of Custom fields that are shown below:

Custom field is to enter the other information about your vendor in your records. Like some of them as mentioned in the figure also, such as Office Manager, Account Rep, Special Note. Etc.